ࡱ> psoy kbjbj :B{{d d 8 t~4rJLbrdrdrdrdrdrdr$-uwjrrr"""vbr"br"";ho:OjkFNrr0rHkIx.IxooIx&o("rrrIxd : Agenda Board of Regents Audit Committee Friday, June 8, 2012; *8:00 a.m. 9:00 a.m. Room 107 Lee Gorsuch Commons University of Alaska Anchorage Anchorage, Alaska *Times for meetings are subject to modifications within the June 78, 2012 timeframe. Committee Members: Kenneth Fisher, Committee Chair Mike Powers Carl Marrs Patricia Jacobson, Board Chair I. Call to Order II. Adoption of Agenda MOTION "The Audit Committee adopts the agenda as presented. I. Call to Order II. Adoption of Agenda III. Executive Session Executive Session with Internal Audit Director IV. New Business External Auditor Comments Approval of the FY13 Annual Audit Plan V. Ongoing Issues Final Audit Reports Issued Internal Audit Status Report External Audit Status Report VI. Future Agenda Items VII. Adjourn This motion is effective June 8, 2012." III. Executive Session A. Executive Session with Internal Audit Director MOTION "The Audit Committee of the Board of Regents goes into executive session at _________ Alaska Time in accordance with the provisions of AS 44.62.310 to discuss matters the immediate knowledge of which would have an adverse effect on the finances of the university and could affect the reputation or character of a person or persons. The session will include members of the Board of Regents, Internal Audit Director Pittman, General Counsel Hostina, and such other university staff members as the Audit Chair may designate and will last approximately ____ hour(s). Thus, the open session of the Audit Committee of the Board of Regents will resume in this room at approximately ____ Alaska Time. This motion is effective June 8, 2012." (To be announced at the conclusion of executive session:) The Audit Committee of the Board of Regents concluded an executive session at _____ a.m. Alaska Time in accordance with AS 44.62.310 discussing matters which would have an adverse effect on the finances of the university and which could affect the reputation or character of a person or persons. The session included members of the Board of Regents, Internal Audit Director Pittman, General Counsel Hostina, and other university staff designated by the chair of the Audit Committee and lasted approximately __________. IV. New Business A. External Auditor Comments Reference 27 Daniel Rozema, the engagement partner from KPMG, will discuss planning for the annual audit with the committee. B. Approval of the FY13 Annual Audit Plan Reference 28 The President recommends that: MOTION The Board of Regents Audit Committee approves the annual audit plan for fiscal year 2013 as presented. This motion is effective June 8, 2012. POLICY CITATION Regents Policy 05.03.016 states: The director of internal audit, in conjunction with the regents external auditors, shall annually present a complete audit plan for the university to the boards audit committee for review and approval. RATIONALE AND RECOMMENDATION Nichole Pittman, director of internal audit, will present to the Audit Committee for approval the annual audit plan for FY13, which is included as Reference 28. V. Ongoing Issues A. Final Audit Reports Issued Nichole Pittman, director of internal audit, will review with the Audit Committee the final audit reports issued since the last Audit Committee meeting and answer any questions members of the committee may have. This is an information item; no action is necessary. B. Internal Audit Status Report Reference 29 Nichole Pittman, director of internal audit, will review with the Audit Committee the Internal Audit Status Report and answer any questions members of the committee may have. This is an information item; no action is necessary. B. External Audit Status Report Reference 30 Nichole Pittman, director of internal audit, will review with the Audit Committee the External Audit Status Report and answer any questions members of the committee may have. This is an information item; no action is necessary. VI. Future Agenda Items VII. 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